Requirements for materials submission in the Russian Heart Failure Journal (RHFJ)
RFHJ sees its mission in providing the highest quality of the published scientific papers. In its work editorial board tends to stick to the strict compliance of editorial ethic principles, contained in the recommendations of International Committee of Medical Journal Editors (ICMJE) and Committee on Publication Ethics (COPE), also in the chapter 70 of “Copyright” Russian Federation Civil Code.
1. General information.
RFHJ accepts the following categories of articles:
Clinical studies involving healthy volunteers or patients.
Articles on clinical research should not exceed 25 000 characters without spaces.
Basic research and pre-clinical studies.
Results of basic research and pre-clinical studies in the field of heart failure will be considered for publishing under the condition of having the obvious clinical significance. Scientific articles in the field of basic research are defined as articles describing researches performed on experimental animals or cells tissues in vitro. Articles in this category should not exceed 25 000 characters without spaces.
Journal Editorial Board encourages our authors to publish systematic reviews, which will be given preference over ordinary subject reviews. Systematic reviews differ from the ordinary subject reviews by several characteristics. Generally, subject reviews are descriptive and do not include systematic search of the literature. As a result, it includes only a few studies in the corresponding area selected according to their availability and / or author preferences of this review. Thus, the subject review cannot exclude biases related to the selection of scientific papers, based on which conclusions are made. In contrast to the subject reviews, systematic reviews are made on the base of a detailed plan. Names of databases, filters and keywords as well as any additional conditions of inclusion/exclusion of primary sources are specified in the methodology of study. This allows to perform the most comprehensive search and evaluation of all available studies in this medicine area and to make the most objective conclusions. Often, a systematic review also includes a component of meta-analysis where statistical tools are used for representing the data of several studies in the form of a simple quantitative variable - an effect size (Petticrew & Roberts, 2006). Recommendations for creating systematic reviews can be found on our website in the chapter Help for author. Articles on this category should not exceed 30 000 characters without spaces.
While describing a case report, a provision of laboratory results and instrumental methods is obligatory. Presence of illustrations is welcomed. The narrative part of the manuscript should be small.
2. How to submit the manuscript.
RFHJ uses the submitting system and article reviewing through the Internet. Given system facilitates manuscripts submission from authors and simplifies the process of reviewing and publishing. Choose the button “Submit the article” and follow the instructions.
3. Procedure of manuscript selection for publishing.
All manuscripts corresponded to the submission requirements of RFHJ will be checked by editors. Some of the manuscripts will be returned to the authors at this stage, if the article is evaluated as not suitable for publishing in RFHJ or if the article does not correspond to the requirements for materials submission. Two independent peer reviewers will evaluate all manuscripts acknowledged by editors, suitable for further reviewing.
4. Reviewing procedure.
An article in the "blinded" form (i.e. without the affiliations and authors names) with registration number, full title, abstract, keywords and full text, including figures, tables and references is sent to two independent peer reviewers. Reviewers’ remarks requiring correction are sent to the author by the secretary of the editorial board. Review is anonymous for the author. Answers of the author and a corrected version of the article are sent back to the peer reviewer. The article can be published only if there are two positive reviews. Furthermore, if necessary peer reviewer can in addition send the article for passing the statistical test.
All persons listed as authors must have a copyright and sufficiently participate in the work to take responsibility for the relevant parts of the work or the entire work in general. Authors have to:
- make a significant contribution to the concept and study design, data collection or data analysis and interpretation;
- participate in the article project implementation or to carry out a critical review of its content;
- approve the final version of the article for publishing.
Other participants of the study, which cannot pretend for the authorship, must be listed in the chapter “Acknowledgement”. For additional information about the authorship, see The Guidance ICMJE in the chapter Help for author.
6. Ethical aspects of publications.
RFHJ regards to the recommendations of International Committee of Medical Journal Editors (ICMJE) and while submitting the manuscript, information about potential conflicts of interest should be provided for each author. Such conflicts may include, among others, obtaining of a percentage, or a full grant, or consultant fees from a company whose product figures in the submitted manuscript, or which produces competing products. Given information must be indicated in the covering letter. Materials without related information about conflict of interest will not be directed to the expert evaluation. The presence or absence of the interest conflict should also be indicated in the manuscript after a chapter “Acknowledgement” and contents summarized information about the interest conflict included in the cover letter. If there is no conflict of interest present, authors should specify "Conflict of interest: not declared".
Important! Disclosure by author of an apparent or a potential conflict of interest (including the presence of financial interest), as well as the funding of research and/or article writing by any organization is not only NOT a reason for the publishing refusal, but also gives additional benefits for authors in the reviewing process and shows the author of the work’s responsible approach for conducting the study and publishing the results.
7. Research involving patients.
Authors must declare that their study complies with the Declaration of Helsinki, that the local ethics committee approved the study protocol and informed consent of the patients (or their caregivers) was obtained.
8. Animal experiments.
Authors must declare that their study has been performed in accordance with the basic rules outlined in the fundamental documents that regulate carrying out the experiments on laboratory animals and their living conditions (The Declaration of Helsinki, 2000, Good Clinical Practice in Russian Federation (approved by the Russian Ministry of Health December 29, 1998). OST 42-511-99 USSR Ministry of Health Decree № 755 since August 12, 1977 "About measures for further improvement of work forms using the "experimental animals")
9. Prohibition of publishing.
If the authors are not allowed to publish the works, for example, if they are going to report the results of their research at any conference, we can postpone the article publication until the prohibition is removed. Authors must include a note in the covering letter, when submitting the article, and the exact date and time, when the article can be published.
10. Copyright information.
Provision of the exclusive rights by author for given manuscript to the publishing house is the publication term in RFHJ. This ensures that requests from third parties for an articles reproduction will be solved effectively and consistently and also will allow distributing the article as widely as possible. Authors may use their own material in other publications in case RFHJ is recognized as the initial place of publication. In its turn, The Editorial Board undertakes to ensure that no information about the manuscript will be provided to anyone before its publishing, besides the author, peer reviewer and editor.
Pay attention that, by providing an article for publication, you confirm that you are the article’s author/ the providing author, and that the publishing house can save your e-mail address to communicate with you on issues related to the article. If you have changed your contacts, immediately inform the publishing house. If your article is accepted for publication, the editor will contact to you by the e-mail address given during the registration process. The Editorial Board does not save copies of the rejected articles.
11. Permission Information.
If you perform figures and tables without changes and adaptations borrowed from other sources, it is necessary to provide a copy of the copyright holder’s written permission. If it is needed to reproduce text material (250-300 words) from published sources, the written permission from the publisher and author is required. For shorter quotes and adapted figures, it is enough to add the bibliographic reference. Indicate "Adapted from" for figures and tables. Letters with permission for text or figures reproduction must accompany the manuscript. If you could not get a permission, let us know.
12. Internet access and individual prints.
Details of the free online access will be sent to the responsible author, who can later give them the co-authors. Individual prints can be demanded in The Editorial Board.
13. Manuscript preparation.
The original article size should not exceed 25 000 characters without spaces, a case report – 10 000, a review – 30 000. The number of tables, figures and references must correspond with the manuscript content and it should not be excessive. It is necessary to submit a brief summary for each original article (no more than 22 000 characters without spaces).
The article is accepted in an electronic form. The manuscript’s electronic version should be presented in Microsoft Word text editor. The texts in PDF files are not accepted. Photos are submitted in electronic formats of JPG (the quality score is "High" or "Maximum"), PNG, TIFF with a resolution not less than 300 dpi at the size not less than 85×65 mm. Diagrams and schemes are accepted in Exel, PowerPoint formats. The article should have a covering letter addressed to the editor.
Chapters of the manuscript.
Articles about clinical and preclinical studies must have the following chapters:
- title page;
- summary and keywords;
- the transferring prospects of laboratory data to the clinic (the transferring aspects; applicable only for preclinical studies);
- conflict of interests;
- text tables;
An article title, surname, name and patronymic of all the authors entirely, the full name of the institution where the article author works (affiliation), indicating the city code, street and the building number, are indicated at the beginning of the first page.
Important! One (main) workplace is specified for each author. It is needed to specify an address, telephone number and e-mail address, surname, name, patronymic of the author with whom The Editorial Board may contact (all data are specified in English and Russian). Please, if possible, provide the official name of the author’s institution in English. The list of institutions English names can be found at www.elibrary.ru in the chapter "list of organizations".
3-10 key words might be included. Keywords should promote the articles indexing in the search systems. All key words must be translated into English. If possible, the direct translation "calque" of key words from Russian into English should be avoided. The thesaurus of The National Library of Medicine, USA - Medical Subject Headings (MeSH) should be used for key words selection in English.
Universal Decimal Classification (UDC) – the classification system information, widely used around the world to organize the scientific works, literature and art, periodicals, different kinds of documents and the organization cards.
The summary of the original articles should be structured with an indication of subtitles:
- materials and methods;
In the summary of review and lecture (size not more than 1000 characters without spaces), it is enough to show their main content.
The transferring prospects of laboratory data to the clinic (for fundamental researches).
A brief summary of the clinical data of 3-5 sentences informs briefly the reader about the transferring prospects of laboratory data to the clinic.
The brief description of the problem must be contented in the introduction, which is dedicated to the research and work relevance
Materials and methods.
The main task of the chapter “Materials and methods” is to show clearly the design and research methods for ensuring the results reproducibility. Methods and the study procedures as well as equipment (indicating the manufacturer's name in brackets) are described as much detail as necessary allowing to other researches the obtained results reproducing. Inclusion/ exclusion criteria and research ethical aspects, randomization method, the primary and secondary endpoints of the study, the statistical analysis methods description are indicated obligatorily in the research methodology description. Authors are advised to use the appropriate recommendations on the reporting structure depending on the type of study provided by “EQUATOR NETWORK”. This will ensure that you provide enough information for editors, peer reviewers and readers; it will allowed evaluating the accuracy of your conclusions in the performed study. Recommendations and checklists for various types of research can be found in the chapter Help for author, as well as on the website “EQUATOR NETWORK”.
Data design and analysis should be briefly but clearly described in the chapter "Methods". Must be indicated the program using, its significance level and the fact that it is a two-way (this is a rule). If possible, use the standard methods. Whenever rare or new statistical methods are used, it should be referenced. Unusually, complex or innovative methods are used, it is recommended to give a detailed description as "annexes" for interested readers. For studies with a complicated design, it is recommended the participation of the professional statistics.
Ethical aspects of publishing.
The chapter “Materials and methods” must include a statement indicating, that the study was approved by the responsible ethics committee (by an institution or governmental) or free from the necessity of this evaluation. It is noticed in this statement, if a formal ethics committee is absent and the study was performed in accordance with the principles of the Declaration of Helsinki.
Clearly describe the study population including the number of retired patients and the reasons for retiring from the research, as well as deviations from the protocol. Must be stated all the data on primary and secondary endpoints declared in the chapter "Methods". In this case, only the most important data must be shown in the text, use tables and figures or a more complete the data representation. Check the compliance of data and signatures of figures and tables to the article text. Describe any changes in the tested hypothesis or endpoint, occurred during or after the end of the study.
Conclusions must proceed from the previously stated aims of the study. Avoid of the unsubstantiated generalizations, especially the wider population of patients extrapolations, what actually has been studied in your research. Remember, you can make conclusions only about the tested hypotheses and the observed relations in all other kinds of research, but not about the proven causal relations, except the case of randomized controlled studies.
Start with the main results listening; specify the research benefits and limitations. Describe, what contribution is made by your study to the existing knowledge in this area. Briefly concluded that, whether your results correspond to the results of similar studies. Analyze the study limitations and indicate - how the study limitations can be overcome.
A significant contribution of individuals should be indicated in the chapter “Acknowledgement”, before the interest conflict declaration.
Conflict of interests.
During the submission of published articles, all authors must make an official announcement indicating any possible conflict of interests, including relating to the work financing at any stage. More information can be obtained in the document “The ICMJE recommendations about the scientific work preparation, presentation, editing and publishing in the peer-reviewed medical journals” in the chapter Help for author.
Figures and tables.
The Editorial Board have the right to change the design of graphics, figures and tables in correspondences with the journal standards as well as the right to literary editing, without the meaning changing of the provided information.
Tables should contain the short and the necessary data. Each table is numbered and should has a name. The data presented in the table, must strictly correspond to the given data in the text. Tables provided as images are not allowed. Figures are numbered, must have the name and should not repeat the presented material in the tables.
It is sufficient to provide the names of the six authors, then for local sources must specified "и др.", and for foreign – “et al.”. Output data of journals articles are described as follows: name, initials, title of the article, the source name, year, size, number, pages (from and to). In the description of the output data from the collector the authors surname and initials, the article title, the collector name, the publishing place, the year of publication, pages are indicated. Whenever if it is possible, use the reference format provided by the publisher (mark “for citation”. The DOI indication is obligatory, if it is not assigned - ISSN or ISBN of the publisher)
- Мареев В. Ю., Агеев Ф. Т., Арутюнов Г. П., Коротеев А. В., Мареев Ю. В., Овчинников А. Г. Национальные рекомендации ОССН, РКО и РНМОТ по диагностике и лечению ХСН (четвертый пересмотр). Журнал Сердечная Недостаточность. 2013;14 (7):379–472. ISSN 1728-4651.
- Blauwet LA, Libhaber E, Forster O, Tibazarwa K, Mebazaa A, Hilfiker-Kleiner D, Sliwa K. Predictors of outcome in 176 South African patients with peripartum cardiomyopathy. Heart. 2013 Mar;99(5):308-13. DOI: 10.1136/heartjnl-2012-302760.
ATTENTION! References of the theses abstracts, the conference materials and symposia are not accepted. Any Internet links to materials also are not accepted.
The Editorial board recommends to keep the following rules according to the standard practice:
- References to the own works must not exceed 10% of the entire list of references.
- Specify the basic work with the corresponding field of your research.
- Use the most relevant and current data.
References in tables and figures are not allowed. If necessary, the source is given in the text after reference to the table or figure.
Example: Table 3  or (Table 3 )
DOI – Digital Object Identifier, the designation standard represented in the network information about the object of intellectual property. It is advisable to DOI cited articles was specified, even if you are referring to the print version of the article. The DOI articles can be found at this link.
Supporting materials that are not significant enough to include them in the full text of the manuscript but nevertheless it would be useful for readers may be published on the publisher site with a link to the online manuscript. The material should not be essential to the understanding of the article’s conclusions but should contain additional information that is relevant to the article’s content. Such information may include a more detailed description of the methods, extended data sets/ the detailed data analysis, the researchers list or the additional digital data. All materials, which should be seen as additional, must be submitted together with the main manuscript for an expert assessment. You cannot change or replace the data after a document has been accepted for publishing. Please, indicate clearly the material used as the additional data during the article submission process. Also, make sure that the additional information is mentioned in the main manuscript, if it is necessary.
14. The following methodological manuals and recommendations are used for guidance creation for authors:
- Code of conduct and best practice guidelines for journal editors. Committee on Publication Ethics (COPE) -2011. http://publicationethics.org/resources/guidelines
- Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals. www.Updated December 2014. http://www.icmje.org/recommendations/
- ГОСТ Р 7.0.5–2008. Система стандартов по информации, библиотечному и издательскому делу Библиографическая ссылка. Общие требования и правила составления. Утвержден и Введен В действие Приказом Федерального агентства по техническому регулированию и метрологии от 28 апреля 2008 г. № 95-ст
- ГОСТ Р 56044 . Национальный стандарт Российской Федерации. 2014. Оценка медицинских технологий. Утвержден и введен в действие Приказом Федерального агентства по техническому регулированию и метрологии Российской Федерации от 14 июня 2014 г. № 568-ст
- Подготовка и издание научного журнала. Международная практика по этике редактирования, рецензирования, издания и авторства научных публикаций: Сборник переводов / Сост. О.В. Кириллова. М.: Финансовый университет, 2013. 140 с.
- Как написать и опубликовать статью в международном научном журнале: метод. рекомендации /сост. И.В. Свидерская, В.А. Кратасюк. – Красноярск: Сиб. федерал. ун-т, 2011. – 52 с.